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Accounting Associate

Status Open
Location North Brunswick, NJ USA

Distek, Inc., a rapidly growing leader in the scientific instrumentation field, located in North Brunswick, New Jersey is currently seeking an Accounting Associate.

Responsibilities

  • Invoicing
    • Review sales orders for accuracy and completeness in preparation for generating invoices
    • Review invoices and apply correct sales tax rates
    • Prepare all customer Deposit and AR invoices in accounting system
    • Prepare AR invoices in ERP system as well as customer E-Commerce systems
      • Mail or email invoice copies
    • Create AR Credits in accounting system
      • Mail or email credits
    • Research and follow-up on pending invoice issues
      • Interface with customer service, sales department and senior level management in communicating and resolving issues
    • Maintain organized files of customer invoices and credits
    • Maintain customer Sales Tax Exemption certificates
  • Accounts Receivable & Collections
    • Enter all domestic and international wire and EFT payments into accounting system
    • Process customer checks for remote bank deposit
      • Interface with bank and resolve any batch or returned check issues
      • Contact customers immediately to resolve any remittance discrepancies
    • Perform collections analysis, calls and follow-up according to Company policy and practice
      • Send out monthly account statements
      • Review customer balances to identify past due accounts
      • Contact customers to collect past due amounts
      • Identify any reasons for non-payment and make recommendation to supervisor on resolution
      • Document results of contacts in ERP system. Track and follow-up on customer commitments
      • Escalate unresolved issues, tracking to final resolution
    • Handle customer receivable inquiries
      • Interface with customer service, sales department, service department and senior level management in communicating and resolving issues
    • Prepare monthly and quarterly Reports
      • AR aging reports which identify critical issues
      • Open credit reports
      • Analyses of days sales outstanding and collection efficiency (ISO)
      • Analysis of deductions and credits in customer accounts, identifying items to net, items to follow-up with customer, and items requiring potential write-off
      • Perform month end audits to reconcile AR with GL
    • Initiate credit checks on new customers
    • Process credit card sales
    • Maintain organized files of Accounts Receivables
  • Perform responsibilities in adherence to ISO standards
  • Participate in projects and special assignments as they develop

EEO policy

Distek, Inc. is an Equal Employment Opportunity employer.  Thank you for your interest, however, only candidates selected for interviews will be contacted.

Please note that all offer of employment is subject to a satisfactory background check and passing a 10 Panel Drug test.

Contact info

Benefits

  • Base Salary
  • Medical & Dental Insurance
  • 401(k) Retirement Plan
  • Paid Vacation

Requirements

The qualified candidate should have:

  • Minimum 2 years of accounting experience
  • Bachelor’s Degree preferred
  • Basic knowledge of accounting principles and strong basic math skills
  • Experience with ERP systems
  • Proficient with Microsoft Office, particularly Excel
  • A positive and proactive attitude
  • Excellent verbal & written communication skills
  • Extremely organized with consistent attention to detail
  • Able to work well under pressure
  • Excellent problem-solving skills
  • Able to successfully handle multiple tasks simultaneously
  • Proven ability to work well in a team environment
  • Ability to work independently, as well as collaboratively on projects
  • Ability to create channels of communication to obtain information necessary to perform job tasks, such as with customers, colleagues, and senior management

Apply Now

If qualified, resumes with salary history, should be emailed to recruiting@distekinc.com or included with the online application. Only those individuals whose experience and background meet Distek's needs will be contacted. All information received will be held in the strictest confidence.

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