Accounts Payable Associate

Responsibilities

• • Invoicing AP
    • Review vendor invoices as received and match invoices to packing lists from Receiving.
    • Compare vendor invoice to ERP system receipts and purchase orders to ensure vendor invoice is correct – pricing and product received agree.
    • Research and follow-up on any invoice discrepancies with vendor or Supply Chain.
    • Enter invoice into ERP system.
    • Ensure all vendor invoices for non-tangibles have purchase order and request approval to pay from requisitioner.
    • Maintain organized files of vendor invoices and credits.
    • Prepare invoice for payment twice each month.
      • Review AP Aging report to ensure all invoices are being paid and all credits applied.
      • Prepare AP Batch reports, for review and payment approval by Supply Chain Manager or President.
      • Prepare payments sessions in ERP system for approved Batch reports.
      • Print AP checks for signature, including supporting documentation and batch summary sheet according to check signer’s specifications.
      • Prepare signed checks for mail.
    • Review vendor statements and resolve any discrepancies.
      • Contact vendor for missing invoices.
      • Investigate pricing discrepancies or quantity receipt discrepancies with vendor, Receiving and / or Supply Chain.
      • Resolve with Accounting Manager non-batch payments requiring immediate payment.
    • Monthly review un-invoiced receipts to ensure all invoices are received.
      • Determine with Accounting Manager procedure for older un-invoiced receipts.
    • Process all DMR receipts in the ERP system.
    • Add new vendors to the ERP system.
    • Request W-9 form or W-8_BEN_ E forms from vendors.
    • Identify & obtain 1099 forms from non-corporate vendors at year-end.
    • Provide Distek tax exempt certificate to vendors when needed.
    • Participate in processing vendor credit applications from new or existing vendors.
    • Provide work direction and supervision for Accounts Payable Assistant.
  • Perform responsibilities in adherence to ISO standards.
  • Participate in projects and special assignments as they develop.

Position Descriptions are subject to modification by Distek management without prior notice.

Requirements

The qualified candidate should have:

• Minimum 2 years of accounting experience preferred
• Minimum Bachelor’s Degree in Accounting and Finance or equivalent knowledge and experience
• Basic knowledge of accounting principles and strong basic math skills
• Experience with ERP systems
• Proficient with Microsoft Office, particularly Excel
• Positive and initiative-taking attitude
• Excellent verbal & written communication skills
• Extremely organized with consistent attention to detail
• Able to work well under pressure
• Excellent critical thinking skills and problem-solving ability
• Able to successfully manage multiple tasks simultaneously
• Proven ability to work well in a team environment
• Ability to work independently, as well as collaboratively on projects
• Ability to create channels of communication with customers, colleagues, and senior management, to obtain information necessary to perform job tasks

Benefits

• Base Salary
• Medical & Dental Insurance
• 401(k) Retirement Plan
• Paid Vacation